An Annual General Meeting of Shareholders (AGM) is organised within six months of the end of the financial year. Further shareholders’ meetings may be held at the request of the Executive or Supervisory Boards, subject to the provisions of Sections 110-112 of the Dutch Civil Code. Shareholders or holders of depositary receipts who, on their own or together, represent no less than 1% of the company’s issued share capital or whose shares or depositary receipts have a market value of at least € 2 million, are entitled to request the Executive or Supervisory Boards to put items on the agenda of a general meeting of shareholders.
The AGM appoints, suspends and dismisses members of both the Supervisory and Executive Boards, usually following a non-binding recommendation from the Supervisory Board. If no such recommendation has been submitted or if the AGM wishes to deviate from such recommendation, the decision must be taken by an absolute majority of the votes cast, representing at least one-third of the Grontmij’s issued share capital. When appointing a member of the Executive Board, a ballot may only include candidates whose names are stated in the agenda.
The AGM may only decide to amend the company’s Articles of Association based on a proposal presented by the Executive Board that has been approved by the Supervisory Board. Amendments require an absolute majority.
The procedure for appointing and replacing members of the Executive and Supervisory Boards, and the rules governing amendments to the Articles of Association, are set out in Grontmij’s Articles of Association
Annual General Meeting of Shareholders 2009
Convocation
Convocation Annual General Meeting of Shareholders 2009 (Dutch)
Agenda
Agenda Annual General Meeting of Shareholders, 14 May 2009 (English)
Agenda Annual General Meeting of Shareholders, 14 May 2009 (Dutch)
Documents
Minutes Annual General Meeting of Shareholders, 14 May 2009 (Dutch)
Annual report 2008
Annual report 2008 (English)
Annual report 2008 (Dutch)
Documents
Appendix to notes 6 and 7 of the agenda of the Annual General Meeting of Shareholders (English)
Appendix to notes 6 and 7 of the agenda of the Annual General Meeting of Shareholders (Dutch)
Voting Instruction (English)
Voting Instruction (Dutch)
Written Proxy (English)
Written Proxy (Dutch)
Presentations
Presentation Annual General Meeting 2009